Daily Dispatch

Get It Done!

Evernote Can Remember Every Business Card You Collect

By | Feb.26.14 | Apps, Daily Dispatch, Get It Done!, Productivity

Get It Done by Daniel Gold

No matter how technologically advanced we are as a society, we still follow a tradition that goes all the way back to the 1600s, when calling cards made their debut. Over the next centuries, calling cards were used to announce the impending arrival of prosperous or aristocratic people, or as a means of formal introduction — leading us to business cards.

How about this business card from an attorney in 1895!

BusinessCardAttorney1895

Format-wise, business cards have been a little slow to adapt to our always-online culture. It seems that exchanging paper cards at networking events is still the quickest way to get someone’s contact information. But therein lies the challenge: What happens after the event, when you get back to the office with a stack of cards?

Most likely, you go through the arduous process of typing each card’s info into your contacts file, or you just let them sit there on your desk collecting dust until you throw them out. Well, Evernote now offers you a much better option.

How Evernote Addresses the Pain Point

Evernote has a new Premium feature that solves the pain of collecting information from business cards, at least for all of us who use iOS devices. (An Android version may be in development, though Evernote does not officially comment on upcoming features that aren’t in beta.) Here’s how the feature works.

When you open Evernote and tap on the Camera icon, you’ll see four different camera options. One, obviously, is to take a regular photo. The next two, as we learned in my last post, are the Post-it note and the Moleskin journal settings. You want to choose the fourth, the Business Card setting.

Now, snap a photo of a business card. Evernote will collect the card’s information into a new contact note, and you’ll be able to edit the contact’s details. Plus, immediately after saving the business card’s information, Evernote will ask if you would like to email your own contact information to this person. What a great way to instantly connect, right there at an event!

Before you start sharing business cards this way, though, you’ll want to head over to Evernote settings and update your contact information. Just scroll down to the bottom where it says “Business Card,” and you’ll see that you can create a profile for yourself. Once you are happy with your profile, you can tell Evernote to send it to all new contacts, automatically! This is a nice way of ensuring that new contacts know how to reach you.

What Else? The LinkedIn Connection

If you have connected your Evernote account to your LinkedIn account, Evernote will cross-reference your new contact’s card information with the entire LinkedIn database (i.e., not just your own connections). Then, when Evernote finds your contact on LinkedIn, it will include a link to the person’s LinkedIn page and will also pull in the contact’s photo for you. That’s really cool!

Evernote busines-card-640

Even better, these contact notes are fully editable, allowing you to continue to add information. This let’s you create what I call “Master Contact Notes” (MCNs). Here’s how I typically use them: I first add information about where I met an individual; then, over time, I add any new information about meetings or calls we have. For example, let’s say I met Mark Feldman of Attorney at Work at a conference, and we talked about me writing some posts on Evernote and productivity. Well, after I take a photo of his business card, I can add notes about that conversation in the Notes field to go with his card. Then, every time I speak with him thereafter, I would add the date and time and what we spoke about. This gives me a rich, meaningful record of my communications with Mark.

Some other things you can do:

  • In the Settings menu, you can tell Evernote to send all the cards you capture to a specific notebook, such as one titled “Business Cards.” If you leave that setting blank, card info will go right to your default notebook.
  • You can right-click on a contact’s note to copy the Evernote “Note Link” and use it as a hyperlink in other notes. To illustrate, say you reference this particular person in a different note that discusses various prospects. You can highlight the person’s name, right-click and choose to insert a hyperlink, and paste in the Evernote Copy Note Link. This will allow you to instantly return to your MCN for more information. In essence, you’re making Evernote a relational database!
  • If you add an Evernote reminder to a newly digitized business card, you can remind yourself to reach out to this person with a pop-up on both your desktop and phone as well as an e-mail notification.

So, the catch in this is if you are not an Evernote Premium account holder. Free-account users can only “test” this feature on five business cards. Though if you join Evernote Premium, which I highly recommend, you get unlimited access to this (and other) features.

Daniel Gold is a productivity author, podcaster, keynote speaker and consultant. He is the moderator of the GTD Virtual Study Group podcast, co-host of The Productive Life Show podcast, author of Evernote: The Unofficial Guide to Capturing Everything and Getting Things Done and Official Springpad eBook. You can read Daniel’s posts on the official DEG Consulting website, or join him on FacebookGoogle+ and Twitter.

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12 Responses to “Evernote Can Remember Every Business Card You Collect”

  1. Michael Shelton
    26 February 2014 at 7:55 pm #

    That is very cool! Thanks for sharing. Now for us coach-class citizens on Android devices, I’ve learned to scan a sheet of business cards into an image and attach it to an organization’s note. Evernote searches text in images to find a contact’s name and information. Hopefully we’ll get the Ios love soon.

  2. Mike O'Horo
    27 February 2014 at 12:39 am #

    This is all great, but, nonetheless, “A pox on Evernote.” They acquired Skitch and screwed it up. Before it was a simple, reliable, bulletproof screen capture tool for Macs. Now it’s complicated and crashes all the time. What price progress?

  3. Daniel Gold
    27 February 2014 at 3:34 pm #

    @Michael – You bet! Great tip. I own a Fujitsu ScanSnap S1100. It’s wonderful because of its size and how fast it works. I’ve been throwing my business cards in there for awhile now as separate notes and pretty much follow the workflow as I outlined in the post. I know a lot of folks inside of Evernote, and no one would divulge when we’ll get Android business card scanning! Hopefully soon!

  4. Daniel Gold
    27 February 2014 at 3:43 pm #

    @Mike – I know. I’ve heard a lot of people talking about this. I think the upside to all of this though is that Evernote hears its users and acts. It might not be immediate, but they do act. Just take a look at this Evernote Blog post wherein Keith Lang, from Skitch, publicly acknowledged in November of 2012 that there is frustration and he does want to make it better. To me, that is honorable and shows signs that things will improve. Take a look here –> http://d.pr/c7Qz

  5. Mike O'Horo
    27 February 2014 at 5:53 pm #

    Daniel,
    Keith’s post is from Nov 2012. His “wanting to make it better” would carry more weight if he’d actually solved the problem in the ensuing 18 months. Skitch is a screenshot tool, which isn’t that complicated a product. (At least, it wasn’t before Evernote got hold of it.) You’d think he and they could have solved the repetitive-crashing problem by now.

  6. Pat Romboletti
    28 February 2014 at 8:29 am #

    Daniel,

    Love your posts and your book. I am stuck on two things:

    1. Cannot find how to connect my Evernote to LinkedIN. I did enter my contact info and email address, and at that point it asked me if I wanted to use LinkedIN, but I selected the “type the info” option. Should I have selected LInkedIN in order to get my contacts’ info when I add a bcard?

    2. I cannot find this: In the Settings menu, you can tell Evernote to send all the cards you capture to a specific notebook, such as one titled “Business Cards.” If you leave that setting blank, card info will go right to your default notebook.

    Thanks for any help you can provide.

  7. Daniel Gold
    28 February 2014 at 4:10 pm #

    Hi, Pat!

    Thanks so much for the really great compliments and questions! I created a note in Evernote/Skitch for you, which I hope will help you! Let me know!

    http://d.pr/JD0C

  8. Pat Romboletti
    2 March 2014 at 8:25 am #

    Perfect. Thank you!

  9. Frank
    4 March 2014 at 5:24 pm #

    I have been suitably impressed with Evernote’s progress with Skitch. I wasn’t aware that it was previously a screen capture tool. If you’re on the web (desktop) we can use “Clearly” to capture and annotate a selected portion of any site. I think you will be disappointed if you’re expecting it to work first and foremost as a screenshot tool… however, use it to annotate PDFs inside and out of Evernote (even ebooks as you read along) and it immediately becomes indispensable. Just recently Evernote updated the Skitch functionality on Windows desktop. Previously it was limited to Mac and iOS. I was blown away the day it came out when I updated to the latest Beta version for Windows desktop. Evernote is really making good on their promise to make many features “conversant” across all platforms. I’m a happy camper.

  10. Frank
    4 March 2014 at 5:29 pm #

    Hi Daniel, judging from the screenshots in the shared note in the above link (if I’m not mistaken)… Looks like you’re now on iPhone… Maybe you’ve seen the light since you wrote your Evernote/GTD ebook while on Android? If it is true… Welcome to iOS!

  11. John Morgan
    13 March 2014 at 8:46 am #

    Daniel –

    Nice feature, but I don’t think it is useful to me as I rely so much on my contacts database on both my iPhone and Mac. If is dropped the card into into Evernote and ALSO dropped it into Contacts, or at a minimum offer to send it to Contacts as a vCard, then it would be useful. Am I missing something?


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