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Five Things to Look for in Shared Office Space

By | Oct.07.15 | Collaboration, Daily Dispatch, Law Firm Management, Startups

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Law firms have long been known for sprawling offices, where even the most junior associates get their own private workspace. While that’s changing as larger firms adopt standard-size offices, open floor plans and clustered workstations, some law practices are going in a different direction. They are moving to shared offices that allow them to reduce certain real estate expenses and work more collaboratively with peers.

As the demand for co-working spaces has grown, so have the options and amenities — including office centers designed specifically for the legal community. Here’s what you should expect if you’re shopping for legal-only shared office space.

1. Paralegal support. Some centers offer paralegal staff who can assist with everything from basic administrative tasks to legal research. Some services come at an additional fee, but it saves you the expense of hiring a full-time legal assistant. Paralegals and support staff, typically employed by the shared office provider, can also help line up court reporters, file paperwork and serve subpoenas.

2. Professional deposition rooms. While amenities like lounges and on-site gyms are common in most shared office suites, private deposition rooms don’t usually make the cut. In centers that cater to the legal community, look for access to private meeting rooms with videoconferencing capabilities to conduct depositions either remotely or in-person. You can rent this space as needed, without having to cover the cost for the extra space every day.

3. (Truly) private office space. Many co-working spaces have open floor plans that group tenants together in one large room or use glass partitions to wall off separate offices and meeting areas. This layout may appeal to startups and creative businesses that thrive on collaboration, but it’s not conducive to the day-to-day needs of most attorneys. Law-specific centers should provide access to lounges and other common areas where you can host guests and network with other legal professionals — without requiring you to give up a private office where you can have sensitive conversations with clients without them feeling like they’re in a fishbowl.

4. Next-door expertise. Most people choose a collaborative environment so they can work alongside and network with people from different industries. In legal-only centers, you have an opportunity to tap into a built-in network of legal professionals who specialize in different areas of law.

5. Location, location, location. Proximity to the courthouse is key for many lawyers, so most centers designed for the legal community are located in established legal districts close to the courthouse and other frequented buildings. If your office provider operates multiple locations — either in the same city or, in some cases, across the country — you may have the added benefit of working from whichever center is most convenient on a particular day, eliminating the need to commute back and forth.

The bottom line when evaluating any shared space is to make sure that you are able to reap the social and financial benefits of a collaborative environment without compromising either your professional responsibility or your image.

Ron Bockstahler is co-founder and CEO Amata Office Solutions, as well as Principal Broker for Amata Realty Group. Founded in 2002, Amata is Chicago’s largest privately owned office suites provider, with a clientele that includes solo practitioners, startups, and larger corporations looking to establish satellite locations. When he's not putting deals together, Ron is traveling in his RV with his wife and five children, chasing his goal of visiting all 50 states in five years. Find Ron on LinkedIn and Twitter.

Illustration ©iStockPhoto.com

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3 Responses to “Five Things to Look for in Shared Office Space”

  1. Roman
    8 October 2015 at 11:05 am #

    Thanks for this post will definitely help with the office that i work in keep up the good work and amazing content.

  2. Ruth Carter
    9 October 2015 at 2:33 pm #

    This is a great list! The one thing I would add is look for extra fees/expenses. Ask if there are extra fees for booking the conference room, your parking space, your clients’ parking, printing, etc. A particular office may not be such a great deal once you factor in all the costs.

  3. Brady
    9 November 2015 at 6:43 pm #

    Thanks for sharing this list of ideas. I completely agree with them and gained some valuable insights.


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