Get It Done!
Evernote vs. Quip: A New Productivity King?
By Daniel Gold | Sep.13.16 | Apps, Daily Dispatch, Get It Done!, New Products, Productivity
Launched in 2008, Evernote gained popularity because it solved a major constraint in our productivity — recognizing the changes in the way we actually work, access information and communicate. We no longer work on just a desktop or a laptop. We aren’t just working out of Windows Explorer or Apple’s Finder. We want access to our most important stuff on all of our phones and devices, anywhere we are.
The Amazing Evernote
Evernote created something amazing we knew we needed but had no way of doing, allowing users to:
- Take a note without saving it as a Word document.
- Take a photo of something we want to remember but don’t want to save in our phone.
- Dictate an audio note and store it with every other brainstorm (not in Apple’s voice memo app where we’ll forget about it).
- Get rid of the scraps of paper we write ideas on, but keep those thoughts somewhere easy to find and remember.
- Collaborate on a document without 36 different revisions, all having a new suffix such as “v8,” “v9.1,” “v10withDGedits.”
- Have a sidebar chat with a colleague about a project or task without creating yet another email chain.
Evernote let us do all this and its popularity skyrocketed. By 2015, there were already 100 million users worldwide.
The Rise and Fall of the Elephant
The downside to Evernote’s early popularity was the company’s desire to monetize by selling everything from branded socks and shirts to co-branded notebooks, briefcases and scanners. It was the equivalent of a TV show “jumping the shark.” Unfortunately, Evernote’s focus was off when it came to finding ways to continually innovate its core product. The market matured and became saturated with new ideas as Evernote lagged. Evernote’s lost focus and constant internal turmoil, mixed with its exceedingly fast growth, landed the behemoth behind in both investment and product advancement.
As Evernote’s focus drifted, Microsoft was relentless. It not only segregated OneNote, its competing note-taking app, it made it available for free and increased its functionality across Android, iOS, Mac and Windows operating systems. OneNote also leveraged powerful integrations through IFTTT that put it on the same playing field as Evernote.
Google also advanced with its Keep product. Though not as robust as OneNote, it added the ability to take photos using Google Drive and “scan” and OCR documents and photos. Other apps arrived on the market, too, looking to fill the void in some of Evernote’s functionality, while some older apps such as SimpleNote and Workflowy saw a resurgence.
Quip: Ascending the Throne?
In my opinion, the app that will win the productivity market is Quip, created by former Facebook and Google executives (and recently purchased by Salesforce for $750 million). Launched in 2013, Quip has filled the gap in every conceivable way — a gorgeous interface, simplicity, chat, collaboration and organization in a highly secure environment. I believe it will reign supreme over the Elephant in no time. With its vast number of integrations with Evernote (you can import notes from Evernote, Google Drive, Dropbox, Twitter, Gmail Pocket, IFTTT, Email, Slack and more), it is as amazing as it is unobtrusive with an incredible focus on getting things done. (In fact, every post I’ve written so far for Attorney at Work this year has been in Quip.)
Does this mean you should abandon Evernote today and use Microsoft’s tool to export your data out of Evernote and import it into OneNote … or Quip? Not necessarily. But, as I have preached on this site before, be smart about where you store your data. Understand the long-term vision of the organization you are trusting with your most important data. And, if the goal of an app is to help you be more productive — and you’re spending more time figuring out how to bend it to your particular workflow — ask yourself whether your investment of time and energy outweighs the benefits you hope to derive.
Ultimately, it is about your own deep understanding of how you work in this new world of having everything wherever you are.
In my next post, I’ll walk through why I am so enamored with Quip and, in particular, what it can do for legal professionals.
Daniel Gold is a lawyer, productivity coach, keynote speaker, author and podcaster. He is known for his e-books, "Evernote: The Unofficial Guide to Capturing Everything and Getting Things Done," "Simplify Your Life with Springpad" and "Make It Happen: How to Write, Publish, and Sell Your eBook." He was co-host of The Productive Life Show and the GTD Virtual Study Group podcasts. An expert in e-discovery and litigation support, Daniel also helps lawyers understand the advancements in litigation technology. Follow him on Twitter at @DEGConsulting and @eDiscoveryGold.
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I’ll first start by saying I really like Quip. I think it’s a great tool – for teams. But my question for you – and one I hope you’ll answer in your upcoming post – is: how is Quip cost-effective for individuals who want to use this themselves, for those who have used Evernote or OneNote for that purpose. Quip is clearly for teams, and not individual use – and at $360/year, is fairly cost-prohibitive. Evernote and OneNote both have free versions – moving to Quip will require a pretty significant investment, when you consider the free/low-cost options they would be moving from. Looking forward to your next post!
Hey Tom – thanks as always for your awesome feedback and the great question! I use Quip extensively in the “private” section. You can add as many documents and spreadsheets as you like here without cost. If you do decide to add a team, I agree that it can get much more costly than Evernote and OneNote. The biggest difference of course is that what we’re talking about here is a real enterprise business solution that effectively maps out an entire organization’s thinking and work product in a simple to use platform that combines all the tools we’re using today but in disparate application (i.e., Slack, Skype, Google Docs, etc) that goes well beyond SharePoint. I’ll dive much deeper into all of that though in my next piece … as well as the pricing models! Thanks again, Tom!
Thanks for the response! I guess where I’m confused….is where to find the “private area” you mention. If I go to sign up, it offers a free trial (where I have to add my work email, so seems to be contemplating teams). Under Pricing, there’s no private option – just the team pricing of $30/month. What am I missing?
Tom – I wanted to get the official word from Quip on this before I replied back! My hunch was right. I’ll distill it for you here and go into detail in my next post.
* You can own your own personal Quip account and never have to pay anything at all.
* You can open a personal Quip account and share as much as you like with as many people you want and create as many documents as you want and not have to pay anything at all.
* If you open a new Quip account using your work e-mail account, the free usage limit is based on engagement rather than a set period of time. This usage progress is tracked based on an algorithm that takes into factor a handful of user and team actions, from sign-ins to team members to documents created and many more. Once the team reaches 100% of the free usage limit, you will go into “view-only” mode and no longer be able to edit existing docs or create new docs.
Hope this helps, Tom!!